This position is located in UNODC’s Country Office in Colombia (COCOL), in Bogota. The incumbent will work under the direct supervision of the Chief, External Party Engagement Unit (EPEU), Division for Management (DM), United Nations Office at Vienna (UNOV) and the additional supervision of the Representative, COCOL. The focus of this job is the implementation and monitoring of operations and other activities in the selection and management of Implementing Partners and Grants.
For more information on UNOV and UNODC, please visit our websites: www,unvienna.org and www.unodc.org.
Within delegated authority, the incumbent will manage the engagement of external partners under the extra budgetary funded UNODC programme with the UNODC operations in Colombia. She/he will also provide support on the engagement of external parties.
The Programme Management Officer will be responsible for the following specific duties:
•Ensure the correct implementation and application of the Framework on Engagement of External Parties (FEEP) with regard to external engagements for UNODC Colombia and provide guidance, technical advice and training to programme managers on the correct modalities to engage external parties when implementing programmes and projects;
•Support the programme managers in conducting technical capacity assessment of potential implementing partners, conduct the administrative and managerial capacity assessments of the potential implementing partners, and present implementing partner capacity assessment reports to the review committee for clearance and recommendation for approval to the Director, DM.;
•Manage the selection process of grantees through posting calls for proposals for grant awards, and coordinate the opening and reviewing of grant proposal documents for technical reviews and capacity assessments;
•Coordinate and liaise with EPEU at UNOV regarding financial, budgetary, legal, procurement related matters and implications;
•Carry out programmatic/administrative tasks necessary for the functioning of the Team, including contribution to the preparation of the units annual work plans;
•With the support of the Representative, support the transition and implementation of Umoja Extension 2 in order to minimize negative impacts on operations;
•Perform other work related duties as may be required.
•Professionalism: Has knowledge and understanding of theories, concepts and practices in programme management, business development and administration including procurement operations and contract management. Has knowledge of UN Financial Regulations and Rules and is able to apply UN rules, policies and guidelines in work situations. Is able to write technical reports and reviews and to conduct presentations by clearly formulating positions on issues and defending recommendations. Is able to identify issues, analyze and participate in the resolution of issues/problems. Is able to conduct data collection using various methods and has conceptual analytical and evaluative skills to conduct independent research and analysis. Is able to apply judgment in the context of given assignments, to plan own work and manage conflicting priorities. Is able to lead a team and coordinate and review the work of others. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
An advanced university degree (Master’s degree or equivalent) in business administration, law, public administration, economics, management or a related field, is required. A first-level university degree in similar fields in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible professional experience in programme management including budget administration, coordination and administration is required. Experience in applying UN Financial Regulations and Rules is highly desirable. Working experience in planning and management of grants programmes, in procurement including management of procurement actions and cooperation with implementing partners is highly desirable. Experience in contract management is highly desirable.
English and French are the working languages of the United Nations. For the position advertised, fluency in English and Spanish is required. Knowledge of another United Nation official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
This position is funded from extra-budgetary funds. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of funds.
The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Bogota is classified as an A and family duty station.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.